1. Define the agreement
Put the parties, parcel, price, earnest money, due diligence rights, closing deadline, fees, and assignment terms in writing. Clarify what allows either party to terminate and who holds the deposit.
2. Identify the closing professional
Ask who will handle the actual parcel and what state-specific requirements apply. Do not rely on a blanket list of “title states” and “attorney states” to settle the issue. Confirm responsibilities with the selected office before arranging signatures or funds.
3. Review the title file
Ask the title company to examine ownership, liens, recorded restrictions, and the legal description before agreeing that a closing date is achievable. A title commitment lists conditions and exceptions; it is not a guarantee that every issue has been cleared. Compare the commitment, survey, and contract with the closing professional. Texas Department of Insurance: title insurance FAQ.
Ask who prepares the deed and which warranties it includes. A general warranty deed, special warranty deed, and quitclaim document have different effects. Do not accept a deed label as proof of clear title or choose a form without transaction-specific advice.
4. Resolve property and ownership conditions
Tax payoffs, estate authority, boundary questions, access, and contractual inspections may need attention. Keep a written list of open requirements, who will resolve each item, and the effect on the closing date.
5. Review the settlement and funding
Check the seller’s legal name, parcel description, price, prorations, payoffs, fees, and expected net proceeds. Verify wiring instructions by contacting the closing office using independently obtained contact details. Ask when funds become available and when recording is completed.
6. Keep the completed records
Retain the signed agreement, closing statement, and relevant recorded documents. Ask the closing professional which final documents you should receive. A scheduled signing appointment alone is not proof that a transaction funded.
Sources and further reading
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Send the county, parcel ID, ownership information, and any known tax or title issues. We will review whether the property fits our current acquisition criteria. An inquiry is not a binding offer or a promise to purchase.
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